Agendas and Minutes

We promote civic engagement and public transparency in the Town of Caledon. We publish a calendar of upcoming Council and committee meetings as well as agendas and minutes.

For Council meetings, we post all agenda packages on Friday afternoon the week before the meeting. We post all meeting minutes after they receive approval from Council. 

View the Council calendar

Disclosure of Pecuniary Interest Registry

The Municipal Conflict of Interest Act requires Members of Council and Local Boards to declare any direct or indirect pecuniary interest in relation to a matter under consideration, it also requires municipalities to maintain a Disclosure of Pecuniary Interest Registry, which shall be made available to the public.

Statements and Declarations

Every declaration of interest made is recorded in the minutes of the meeting by the Clerk or Secretary of the Local Board, as the case may be.

Section 6.1 requires municipalities and local boards to establish and maintain registries of statements filed under section 5.1 and of declarations recorded under section 6. 

Original copies of signed Declaration of Pecuniary Interest statements are available for public inspection at Town Hall and are maintained by Legislative Services.

Declarations of Pecuniary Interest
Member Meeting Date Agenda Item Reason
T. Rosa Town Council March 26, 2019 Committee Report 2019-1 2019 Caledon Council Community Golf Tournament Primary Recipient and 2018 Secondary Grant Applications Current board member of Stage Academy Theatre Association one of the applicants for Golf Tournament Funding
J. Downey  Planning Committee May 21, 2019 Application for Proposed Zoning By-law Amendment In-laws are the Applicant
J. Innis General Committee May 21, 2019 Confidential Staff Report 2019-18 Father owns lands adjacent to the proposed development
J. Downey Town Council May 28, 2019

Agenda Item Number: 6.2

Planning and Development Committee Report

Father & Mother in-Law are the Applicants
J. Innis Town Council May 28, 2019

Agenda Item Number: 6.1

Confidential Staff Report 2019-18

Father owns land adjacent to the proposed development
D. Crandall Committee of Adjustment June 12, 2019

Agenda Item Number: A 033-19

Deferred Application

The Applicant is a client of D. Crandall's sister's gardening company.  D. Crandall has worked on the Applicant's property

J. Innis Planning Committee September 17, 2019

Agenda Item Number: 4.1

Public Meeting - Triple Crown Development

Father and Uncle own lands adjacent to the proposed application.

J. Innis Town Council September 24, 2019

Public Meeting, Planning Report

AM Application 21T-17004C, RZ 17-06, POPA 17-01 15717

Father and Uncle own lands adjacent to proposed application.

J. Innis Planning Committee October 22, 2019

6.2 - Staff Report 2019-0223

Proposed OPA. Draft Plan Subdivision + Zoning By-law Amendment Triple Crown Line Dev.

Father and Uncle own land adjacent to the proposed application

J. Downey Planning Committee October 22, 2019

3.2 Staff Report 2019-0188

Proposed Zoning By-law Amendment Application

The Applicants (John and Ruth Downey) are J. Downey's Inlaws.

J. Innis Planning Committee October 29, 2019

6.2 Planning Report

Staff Report 2019-0223

Father and Uncle own land adjacent to the proposed application

J. Downey

Town

Council

October 29, 2019

6.2 Planning Report

Staff Report 2019-0188

The Applicants John and Ruth 

Downey are J. Downey's Inlaws

L. Champion

Accessibility Advisory Committee

November 25, 2019

6.1 Committee Report 2019-0261

Accessibility Award for Business

 

L. Champion is an employee of TD Bank Group, and TD Bank branch has been nominated for this award

D. Crandall

Committee of Adjustment

December 11, 2019

Agenda Item:4.14

Agenda Item Title: A-033-19

The applicant is a client of sisters gardening company and have in the past + possible future, worked on her property

J. Innis

General Committee

February 11, 2020

Agenda Item: 9.2

Agenda Item Title: Litigation affecting the Municipality Spring 2020 Update

My father and uncle own lands adjacent to one of the above mentioned litigation matters

J. Downey

General Committee

February 11, 2020

Agenda Item: 9.2

Agenda Item Title: Litigation affecting the Municipality - Spring 2020 update

Applicant in the above litigation update is my father in law

J. Innis

Town Council

February 18, 2020

Agenda Item: 6.5 (Litigation Update)

Agenda Item Title: 6.5 Feb 11 General Committee Meeting Report

My father and uncle own lands adjacent to one of the above mentioned litigation matters.

T. Rosa

Town Council

April 28, 2020

Agenda Item: 11.7

Agenda Item Title: CCCGT Secondary Grant Application

I am a member of the Stage Academy Board.  The organization submitted a 2019 grant application.

How to declare

Members of Council and Local Boards are required under the Municipal Conflict of Interest Act  to declare a direct or indirect pecuniary interest in relation to a matter under consideration. 

A pecuniary interest is a matter where there is a reasonable likelihood or expectation of financial loss or gain to the member. The onus to declare a pecuniary interest rests with the member.

Section 5.1 of the Act requires a member to file a Written Statement of Disclosure of Interest Form after the member discloses a pecuniary interest under section 5.

Electronic Statement of Disclosure of Interest Form 

Closed meeting investigation

You can request an investigation to determine if a closed meeting, or a closed part of a meeting, has complied with the Municipal Act and the Town of Caledon Procedural By-law.

Closed meetings

Under Section 239 of the Municipal Act, 2001 all meetings are open to the public, with the following exceptions:

  • the security of the property of the municipality or local board;
  • personal matters about an identifiable individual, including municipal or local board employees;
  • a proposed or pending acquisition or disposition of land by the municipality or local board;
  • labour relations or employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
  • advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  • a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act;
  • consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act; and
  • a meeting held for the purpose of educating or training the members of Council, local board or a committee provided that no member discusses or otherwise deals with any matter in any way that materially advances the business or decision-making of the Council, local board or committee.

Closed meeting investigation procedure

Before submitting a request for investigation, we encourage you to discuss your concerns with the Town Clerk.

You can submit a complaint using the Closed Meeting Investigation form to the Town Clerk by mail [link to email contact], personal delivery or mail and should be marked 'Confidential'.

You must provide the following information:

  • Name of the Municipality
  • Full Name
  • Address
  • Telephone number
  • Email address (if applicable)
  • Date of the closed meeting
  • Provision contravened
  • Background information concerning the occurrence
  • Any other relevant information, including witness names and contact information
  • Original signature
  • Additional Information

Closed Meeting Investigation Form