Accountability and Transparency

Every declaration of interest made is recorded in the minutes of the meeting by the Clerk or Secretary of the Local Board, as the case may be.

Section 6.1 requires municipalities and local boards to establish and maintain registries of statements filed under section 5.1 and of declarations recorded under section 6. 

Original copies of signed Declaration of Pecuniary Interest statements are available for public inspection at Town Hall and are maintained by Legislative Services.

Declaration of Pecuniary Interest Registry 

Members of Council and Local Boards are required under the Municipal Conflict of Interest Act  to declare a direct or indirect pecuniary interest in relation to a matter under consideration. 

A pecuniary interest is a matter where there is a reasonable likelihood or expectation of financial loss or gain to the member. The onus to declare a pecuniary interest rests with the member.

Section 5.1 of the Act requires a member to file a Written Statement of Disclosure of Interest Form after the member discloses a pecuniary interest under section 5.

Electronic Statement of Disclosure of Interest Form 

Closed Meetings

Under Section 239 of the Municipal Act, 2001 all meetings are open to the public, with the following exceptions:

• the security of the property of the municipality or local board;
• personal matters about an identifiable individual, including municipal or local board employees;
• a proposed or pending acquisition or disposition of land by the municipality or local board;
• labour relations or employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
• advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
• a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act;
• consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act; and
• a meeting held for the purpose of educating or training the members of Council, local board or a committee provided that no member discusses or otherwise deals with any matter in any way that materially advances the business or decision-making of the Council, local board or committee.

Closed Meeting Investigation Procedure

Before submitting a request for investigation, we encourage you to discuss your concerns with the Town Clerk.

You can submit a complaint using the Closed Meeting Investigation form to the Town Clerk by mail [link to email contact], personal delivery or mail and should be marked 'Confidential'.

You must provide the following information:

• Name of the Municipality
• Full Name
• Address
• Telephone number
• Email address (if applicable)
• Date of the closed meeting
• Provision contravened
• Background information concerning the occurrence
• Any other relevant information, including witness names and contact information
• Original signature
• Additional Information

Closed Meeting Investigation Form

Closed Meeting Investigation Reports

All Final Reports Will be Posted as They are Made Available  

 File 2022-1